Atlas Document Storage

“Document Storage Management Services”

Recognizes the problems faced by companies that are burdened with insufficient storage space for company records, documents, corporate reports, personnel records, accounting & financial reports, taxation files etc.

To that end, Atlas International insisted on developing an integrated warehouse that is strategically located, custom built, with multi-level storage systems for documents and electronic media.

Folder Management            

Allows retrieval of a specific file

Tracking Reports     

Allow you to trace a past carton, by date

Transportation Services                 

Delivery of important documents to your Office (see costs / prices)

Destruction Services           

Outdated documents and files can be destroyed on receipt of destruction manifest. Reporting services includes historical activities, usage history and date of destruction

Warehouse Security

A unique series of failsafe security measures and initiatives put in place ensures the safety and confidentiality of all your documents and storage media.

Unauthorized access

•  Close Circuit TV (CCTV) at storage areas
•  Infrared detector and security alarms fitted in all storage areas
•  24/7 manned security guard (plus mobile patrols of storage facilities by guarding company)

Fire Protection

• Fire prevention equipment, with smoke alarms and fire alarms

Infestation

• Pest Control surveys and spraying at regular interval
• Special design insect-proof cartons

Guaranteed Confidentiality

• Only nominated personnel have access to the storage facilities
• Nominated personnel as listed by the client, are allowed access to their documents

 Records Management

An easy to use, tailored system that will replicate your existing record bank.

A fully functional computer system is installed for speedy and accurate tracking of your records.

Specific and detailed reports can be provided for company auditing, records access and tracking history activities, plus managing the destruction date of all your records

If required we will provide the necessary forms, to assist your company in preparing a manifest of your records, so they can be systematically accessed as per your requirements.

Document Retrieval

•   A document service retrieval form is supplied by us along with a client authorization request form (signed an chopped by the client company)

•   Client forwards the authorization form and document service retrieval form (which can only be retrieved by nominated personnel as per company list)

•  Client’s representative turns up at our storage facilities; he/she must be in possession of a valid IC and original document retrieval form, before document carton, file or data storage disk is handed over.

Document Delivery

•  Arrangements can be made for specific documents, cartons or data storage disks to be hand delivered to the client’s office.

• Requirements are as per document retrieval, except handing over of the  document, carton or data storage disk at clients is transacted at the clients place of work, and will only be handed over to a the nominated person as per client authorization form.

•  Document delivery or personal retrieval is provided with nominal fees for next day, same day after office hours and self retrieval. Please see our rate schedule for more details.